Our client, Finnfund is looking to recruit an experienced Office Manager. Deadline for applications is Friday, 6th December at 5:00 PM. 

About Finnfund
The Finnish Fund for Industrial Cooperation Ltd. (Finnfund) is a Finnish development financier and impact investor. We build a sustainable future and generate lasting impact by investing in businesses that solve global development challenges. We invest 200–250 million euros in 20–30 companies in developing countries each year. Our focus sectors include renewable energy, sustainable forestry, sustainable agriculture, financial institutions, and digital infrastructure and solutions. Today Finnfund’s investments, commitments, and investment decisions total about 1.23 billion euros, half of them in Africa. The company has 97 employees based in Helsinki and Nairobi.

For more information, please visit www.finnfund.fi.

The Opportunity
We are looking for a competent and motivated Office Manager to help with the organisation and running of the daily administrative operations of Finnfund’s Nairobi office.

Background of the Role 
Finnfund’s regional office in Nairobi plays a central role in strengthening our position in the East African market. You will be responsible for managing the administrative matters, ensuring the efficient running of the office.

Key Responsibilities

• Scheduling meetings, handling correspondence, maintaining office supplies.
• Organising and supervising office activities, including cleaning service, renovations and event planning.
• Managing day-to-day relationship with the building manager, suggesting and following up on development ideas.
• Supporting Head of Nairobi office in budgeting, bookkeeping, and reporting procedures.
• Maintaining financial records required for financial, regulatory, and tax filing purposes.
• Supporting Finnfund’s Helsinki-based People & Culture team in work permit, KRA tax pin, and other applications.
• Coordinating travel arrangements, visa applications and accommodation for Finnfund staff.
• Coordinating country visits for Finnfund’s executive management, governing bodies, and other stakeholders.
• Arranging stakeholder visits with the Embassy of Finland and Business Finland, including ministerial and business delegations.
• Submitting timely reports and preparing presentations.
• Supporting colleagues with other tasks as assigned.

Qualifications and Demonstrated Experience
The Office Manager should have the following qualifications and capabilities:

Experience
We require a minimum of 5 years of proven experience as office manager, office administrator, or similar, relevant administrative role. You should also have previous experience in accounting and/or bookkeeping. Previous work experience in an Embassy, DFI, or NGO will be an added advantage.

In Addition

• We expect you to have a Bachelor’s degree in Business or Office Management, or equivalent from a recognised university.
• An ideal candidate for this position is a hard-working professional with high integrity who can work diligently under pressure.
• Excellent command of written and spoken English is a prerequisite.
• You have strong organisational skills, flexibility, and are able to deliver on time.
• You are recognised by others as a team player with the ability to work in an international and multicultural environment.
• We expect you to be proficient in Microsoft Office applications including PowerPoint, Excel and Microsoft Word.
• You have a high attention to detail and excellent problem-solving skills.
• In order to effectively manage both internal and external communication, you should have strong social skills.
• We value a high degree of responsibility and accountability.

What's in it for you?
This is a unique opportunity to work in an international environment, learning about development financing and impact investing. Finnfund encourages its employees to take good care of their health and well-being by offering, for example, extensive health insurance coverage and employee sports activity allowance.

We advance and monitor equality and encourage our employees to carry out continuous learning and professional improvement. We offer a competitive salary package denominated in USD, providing stability and protection against currency fluctuations.